Facility Data Manager Quick Start Guide: Brands

Learn how to get started in the Facility Data Manager as a brand. 

Table of contents:

1. How to Purchase Facility Data Manager as a Facility
2. Navigating Facility Data Manager
3. Tracking and Managing Facilities
   • Upload Facility List
   • Review Matches
   • Search for an Individual Facility 
4. Requesting Data
5. Request Emails
   • Request to create an account email 
   • Request to purchase a subscription
   • Request to share Facility Data
6. How to Download Data
7. How to Accept a Share
8. How to View Facility Data and Targets

How to Purchase Facility Data Manager as a Facility

To help you understand how your facilities will access Facility Data Manager we have included the instructions for facilities below.

Note: Facility Data Manager is currently included in all access subscriptions

1. Navigate to the Subscriptions page under your account profile
2. Select any plan that includes Facility Data Manager
3. Click Review and Pay in the bottom right hand corner
4. Select your payment method and submit. For more information on payments please see this help article:  Payment Methods
5. Once payment is submitted Facility Data Manager will be available on the dashboard and the navigation bar at the top of the page. 
   Note: If you selected wire transfer you will not be able to post submissions until payment is processed. Please see this knowledge article to learn more about the wire transfer process: Wire Transfer Payment Process

Navigating Facility Data Manager

1. You can access the Facility Data Manager dashboard by clicking on Facility Data Manager on the main Dashboard, or hovering over Facility Data Manager in the top navigation bar and selecting Tracking
2. You'll be brought to the Tracking page. Tracking is where you can manage your facilities. 
3. At the top of the page you can access data shared with you in the Modules page.

Tracking and Managing Facilities 

Facilities can either be located manually, or you can upload a facility list to track in bulk. 

Search for an Individual Facility 

If you don't have a large facility list, or have added a new partner to your supply chain since the last time to imported your list, you can search for an individual facility manually. 

1. From the Tracking page click Add Company in the upper right hand corner
2. At the top left of the page click Search
3. In the box provided enter your search criteria: Company name, Worldly/Higg ID, Location/Address, OS ID, FFC ID, or custom ID. The list will begin to update as you enter information. 
4. Locate the facility you wish to add and click on the check box to select then click Add in the upper right hand corner to add the facility to your Tracking page

   

Upload Facility List

Use the bulk upload function to upload a facility list to track.

From the FDM Tracking page click the Add Company button in the upper right hand corner. Use the bulk upload feature in FDM to upload up to 1,500 facilities at the same time.

On the upload screen, you can select the blue hyperlink in the screenshot "Download example-import-format.csv" to download a template for importing facilities to the tool. You can also download the file from this help article: Facility Data Manager: Import file template.

1. Prepare Your List

Once you've downloaded the CSV file, you'll see a list of fields populating the first row. Each field corresponds to a specific account criteria used to search for account matches when the list is uploaded.

• Worldly (Higg) ID - The shorter numeric string used as a unique identifier.
  • Ex: 138382
• Account ID - The longer alphanumeric string used as a unique identifier.
  • Ex: 3b7027750db4d52e5079a…

• OAR ID - Formerly known as OS ID, this is a 15-character unique Open Supply Hub ID associated with facility accounts.
  • Ex: CN2019067NZ95AM
• Custom Account ID - The custom ID for the matched record (if the account has one).
• Social Credit ID - A unique 18-digit national business registration number issued to all businesses and other entities in China.
• Tax ID - The unique company tax ID.
• Email - Multiple email addresses are accepted, but must be separated by a semicolon.
  • The system will look for matching Worldly account user email addresses.
  • If you want to invite non-Worldly users to create an account on the Worldly platform, you must include their email address.
• Location - For each record where the full address is unknown, try to be as specific as possible.  If the street name is unknown, try to at least provide the City and Country.
  • The system will look for Worldly accounts that have an address within a 100-meter radius of the location.
• Company Name - The system will search for the exact string provided. For example, if “Company, Inc.” is entered, it will look for that exact string and yield results that contain “Company, Inc.”  You must manually review potential matches if an exact match is not found.
• Tags - A label or keyword that can be used to identify, organize, and classify data.

2. Upload File

Once you've filled out the CSV file, select the red Select File button.

Next, select Upload File and open the desired file. 

Note that the system will not accept CSV files that contain more than 1,500 records (rows of data). It is not mandatory to fill out every column in the spreadsheet with information, however, the more information you upload the higher chance there is of finding a match.

3. Map Fields

Once your data has been extracted, you'll be prompted to map fields with destination fields that exist inside Worldly.

Oftentimes it will be a 1:1 match:

Other times you will need to manually map the fields:

Once you've finished mapping the fields, select Continue.

4. Resolve Errors

Once the file is uploaded, you may have errors that are indicated by the red and yellow colored cells in the screenshot below:

There are two types of errors:

1. Hard Errors: Indicated by the red cells, these errors mean you cannot submit your data into the Worldly Facility matching process until these get resolved. For example, some common Hard Errors include format errors such as an invalid email address or date format, or duplicate entries resulting in the same entry in two different cells.
   
2. Soft Errors: Indicated by the yellow cells, these errors mean the inputted value presented is unexpected. You can either choose to fix or leave it. For example, a common Soft Error is when an unexpected value does not match to the other values in the column.
   

To resolve errors, hover over the red or yellow cell to understand what the error is. Depending on the validation error type, either change the input or delete the cell.

5. Leverage Transformations (Optional)

Select the Transform button to leverage the data transformation feature. This enables you to easily transform and clean large amounts of data quickly and effectively.

The Transform feature uses natural language commands (as opposed to coding languages) to transform data. 

For example, you can move data from one column to another, change data formatting, delete values, etc.

Click on the bar Describe how you would like to transform your data... to show prompt ideas for how to transform your data. Examples include Extract, Combine, Transform, and Calculate.

6. Submit Data and View Upload Results

Once you're satisfied with your data upload, select Submit Data.

You'll know you've successfully submitted your data if you see this message pop up in the platform:

Once you submit your list, the system begins a data validation process and begins matching records from your list to existing Worldly accounts. The processing time is dependent on the size of the list, with larger lists taking a few minutes to load.

Reference your import file as you review the results. 

1. Green check icon -  Direct matches: The facility in your list matched on all the criteria you provided and the account shown below most likely the correct account for the facility.
2. Yellow question mark icon - Partial matches: The facility in your list matched on some, but not all the criteria you provided. For example maybe the Worldly ID and address match, but the company name that was provided doesn't match. We'll provide you with a list of potential matches to choose from based on the information you provided in your list. If you don't see a good option listed you can search manually or track as No Account.
3. Red X icon - No match: we were unable to locate an existing account with the information provided. This could be because the facility needs to create an account. You can search manually or track as No Account.

Use the toggle to filter between different match types:

Select which accounts to add and which entries to Track as No Account. This allows you to preview and confirm the accuracy of account matches before adding them.

Records that have No Matches will show as marked with a red x mark. These are accounts with no match found in the platform based on the CSV upload. To resolve this, you can either search directly or add these by selecting Track as No Account.

Once you confirm or add accounts you can view their status on the Tracking page.

Requesting Data

The Tracking page allows you to manage your facility list and request that they create a Worldly account, purchase a subscription, and share their data with you. 

1. On the Tracking page you can search or filter your list using the filters on the left hand side to locate the facilities you wish to send a request
2. The Status column will show you the facilities current status. If the facility was tracked as No Account and there is a contact email address, you can send a request that they create a Worldly account and purchase a subscription by clicking the Request icon. If the facility has an account but does not yet have an FDM subscription you can click Request to send them an email requesting that they purchase a subscription. If the facility has an account and subscription but is not yet sharing their data with you yet, you can click Request to send them an email requesting to share. If the facility is sharing their data with you you'll see the status Sharing.  You can learn more about all Statuses that are available in this help article: FDM Tracking page: Statuses

Request Emails

Below are the emails that get sent to the facility contact when you send various requests. 

Request to create an account email 

Request to purchase a subscription

Request to share Facility Data email

How to Accept a Share

Once the facility has shared data with you, you must accept the shared data to view it in your Modules page.

1. Go to the FDM Modules 
2. Click Modules Received on the left hand side
3. Click the Accept Share button for the data you wish to accept. If a facility has sent multiple shares you can click Accept from the facility at the top of the page to accept all shares. 
4. The module will appear in the All Modules section.

How to Download Data

1. From the Modules page select the modules you wish to download using the checkboxes on the left then click download. You can either download one section to dive into a specific data set, or download all into a zip file
2. You can also download a single module from the overview:

How to View Facility Data and Targets

1. Go to the FDM Modules page
2. Locate the facility you wish to view and click on the Facility Name or the actions Menu > View Overview
3. Then click Dashboard in the upper left hand corner
4. Here you will see the facility data graphs. You can filter the graphs to specific data sets or by production allocation.
5. If you scroll down on this page you can view facility Targets. Locate the target you wish to view and click on the tile to view.
6. Here you will see their target, baseline, and progress.